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Dear Parishioners, Parents and Alumni,

Now that the 2012-2013 school year has started, I feel the need to bring everyone up to date on the current state of our school. The past few months have been difficult for both the school and parish communities as we have worked to better understand the financial challenges we are experiencing at Assumption School due to declining enrollment. In June we had an emergency meeting with parents to address our low trending enrollment numbers for the coming school year. I detailed some of the challenges and described the benchmarks needed for us to go forward. The first step in this process was securing a commitment of 155 students from the parents by paying their first month’s tuition by July 10, 2012. This represented an astonishing decrease of 28 students from the previous year. Please know that I appreciate the sacrifice many families made to do this enabling us to secure tuition payments for 152 students in grades K – 8. Even though we didn’t reach our benchmark, I made the decision to open for the current school year. Our student commitment began to fall through the summer to where we stand today with an enrollment of 142 students.

This reality has led to significant pressure on our operating budget, with cuts made wherever possible without affecting the quality education we commit to provide. The shortfall in tuition must be made up by additional fundraising. Our new Net fundraising goal is $155,300. Christ the Redeemer will contribute $130,000 to operate the school. We also had some staff changes that impacted our operating budget. We now feel confident in the numbers I will share with you in this letter.

We project our operating budget to be $936,001 for 2012-2013. Here is a summary of the expenses that make up this number (fixed costs include items like liability insurance):

 

Based on our budget we project our overall revenue to be $870,301. Here is a summary of what makes up this number:

As you can see, our budgeted revenue does not match our budgeted expense – we need an additional $65,700 to make it through the year. As a result, our net fundraising must now total $155,300 for the year.

Based on this, our FIRST BENCHMARK will be to secure $78,000 in net fundraising by January 1, 2013.

Recognizing that enrollment is critical to our future, our SECOND BENCHMARK will be to secure the $100 registration fee for 150 students for the 2013-2014 school year. (I’ll detail enrollment and financial projections for the coming years later in this letter) by February 1, 2013.

Our THIRD BENCHMARK will be to secure the remaining $77,300 net fundraising needed by April 1, 2013.

If we meet these benchmarks, Assumption School will open in September 2013. If we miss any of them, the school will close at the end of our current year. The Diocese or the Parish cannot guarantee openings for our students in other catholic schools.

ENROLLMENT PROJECTIONS

 

2012-13

2013-14

2014-15

K

22

27

27

1

18

21

26

2

23

17

21

3

14

22

17

4

12

14

22

5

19

12

13

6

5

18

11

7

14

5

18

8

15

14

5

 

142

150

160

We base these projections on a fixed number of kindergarten students each year, 97% retention in 2013-14 and 98% retention in 2014-15

We must fully focus on our current year and the benchmarks detailed above. We will be working with the School Board and the PA and the school community to succeed in meeting these benchmarks. By mid-December, I will provide an update on our progress.

God Bless,

Fr. Tom Barcellona

Sr. Helene Cooke

December 17, 2012 

Dear Parent/Guardians of Assumption SchoolStudents: 

Shout for joy, 0 daughter Zion! Sing joyfully, 0 Israel! {Zep 3:14)

     I begin this letter with these words from the first reading of this Third Sunday in Advent because I am pleased to announce that the first benchmark set forth in the financial plan for this school year has been met.

     We, as Catholic Christians, have come to that point in our Advent journey commonly called Gaudete Sunday {from the Latin word for "rejoice") where we are filled with joy and anticipation in the soon to be celebration of the birth of Jesus Christ. This is symbolized by a change in the Advent colors with the lighting of the rose candle on the Advent wreath and the wearing of rose-colored garments by the celebrant at Mass. The previous two weeks of Advent were marked by a spirit of prayerful longing and hope for the coming of our Messiah. That call to reflective preparation will resume next week as we again lighta purple candle on the wreath and return to the purple vestments at Mass. In word and deed, we continue our spiritual preparedness  through prayer, the reading of Holy Scripture, participating in daily Mass, attending our parish mission and reaching out to those less fortunate through our Giving Tree and Parishioner-to-Parishioner ministries.

     We are reminded also that the fulfillment our longing and hopes has comes through the birth of that Baby in a manger in Bethlehem over two-thousand years ago. Because of His life, death and resurrection, we are offered eternal life in the presence of the Holy Trinity. He offers us that opportunity at each and every Mass as we move forward, rejoicing, to receive Him in the

     Most Blessed Sacrament. Our work of preparing for and growing in His grace continues beyond the Miracle of Christmas.                                                                                                            ·

     In a similar analogy, over the past several months we have been called to prayerfully and diligently work towards sustaining Assumption School as a center for a Christ-based education for the children of Christ the Redeemer Parish. We have come to the first benchmark point and we can be joyful in what our efforts have accomplished thus far($ 81,658.22 as of December 12, 2012 with our benchmark being$ 78,000.00). The tremendous efforts made in both cutting costs and raising revenue have allowed us this moment in celebration of our school community efforts. However, it cannot be a stopping point. We need to forge ahead in our efforts to meet the remaining two benchmarks which are re-iterated below. I am sure that through our continued diligence, and with God's grace, we will be able to do so. I look forward to keeping you advised of our progress with an updated report in the beginning of February.

Remaining two bench marks:

     Second benchmark: to secure the $ 100.00 registration fee for 150 students for the

2013-2014.school year by February 1, 2013

     Third benchmark: to secure the remaining $ 77,300.00 net fundraising, minus the overage from bench mark one, by April1, 2013

     As was stated in the first letter, if we meet these final two benchmarks, Assumption School will open in September 2013.If we miss either of the last tWo, the school will close at the end of our current year. If this happens, the Diocese or the Parish cannot guarantee openings for our students in other Catholic schools.

     Be assured of my prayers for you and your families during this Christmas season. May the love and peace of the Infant Jesus, first witnessed by those shepherds in the fields of Bethlehem, fill your hearts every day of.the coming new year. 

God Bless

 Fr Tom Barcellona

Sister Helene Cooke